- City Clerk
- Public Records Request
Public Records Request
The City of Azusa uses a digital archiving system knows as LaserFiche. It is used by many municipalities nationwide to retrieve, manage and distribute paper and electronic documents more efficiently and effectively. This information is available to citizens through WebLink, which delivers these documents via a familiar web-browser interface. Users can browse, search, retrieve, and print City documents. Currently, the City Clerk's Office has City Council Agendas, Reports to Council, Resolutions, Ordinances, and Minutes available via WebLink.
How To Use WebLink To Access City Documents
Browse-mode is the default mode of WebLink. It lets you click through folders and file names, much like you would with computer file folders.
Once you are on the main WebLink page you will see a list of different folders that are available to you. Click with your mouse on the folder that interests you until you see a list of documents that will appear on the main section of the page. These will be the documents for your review. Just double-click the document icon to open it up to full view.
The Laserfiche document management system that WebLink "talks" to is a scanning-based system. In turn, WebLink will show you graphic representation of documents. They´re relatively fast loading and you can page through them using the header controls.
"Thumbnails" can be useful for browsing documents with a large number of images and graphics. It will generate small graphic pictures of each document page of the document you have selected, allowing you to pick the page you want to see based on its small image. (Be advised, it will take time to download all the small images to your browser).
The "Fields" button will show you how the document was indexed with LaserFiche. The "Sticky Notes" button is not used.
The search function is one of its most powerful features. Hit "Search" in the main header bar to switch from "Browse" mode to "Search" mode. Note the "Search for:" field that´s come up on screen-left. It works like many Web search tools.
If you´ve searched and clicked to a document, but want to return to your search list, use the red "x" button.
Clicking on a specific search result brings up a number of other options in the window just below the "Document Name" list.
Use the PDF button and either print or save the PDF file to your computer.
To request copies of public records, simply fill out the Public Records Request Form and return it to the City Clerk's Office at City Hall by Fax at (626) 812-5155 or by email to firstname.lastname@example.org.